How do I Set Up Your HP Printer to Wi-Fi: A Comprehensive Guide?



Setting up an HP printer on Wi-Fi is one of the most effective ways to print wirelessly from laptops, smartphones, tablets, and desktop computers without relying on cables. Whether we are installing a brand-new printer or reconnecting an existing one after changing routers, the process becomes simple once we follow the right steps in the correct order.

In this comprehensive guide, we will cover every proven method to connect an HP printer to a wireless network, including HP Smart App setup, WPS connection, Wireless Setup Wizard, and troubleshooting for common Wi-Fi errors.

Before We Start: What We Need for HP Printer Wi-Fi Setup

Before connecting our printer to Wi-Fi, we should confirm the following essentials are ready:

  • A working Wi-Fi network name (SSID) and password

  • A stable 2.4 GHz wireless connection (many printers do not support 5 GHz)

  • The printer powered on and within range of the router

  • A phone, tablet, or computer connected to the same Wi-Fi network

  • The printer’s wireless feature enabled (wireless icon should appear on display models)

If we are setting up a printer in a new home or office, it is best to place the printer within 6–10 feet of the router during installation.

Method 1: Set Up HP Printer to Wi-Fi Using HP Smart App (Recommended)

The HP Smart App is the most reliable method because it detects the printer automatically and guides us through wireless configuration step-by-step.

Step-by-Step: Connect HP Printer to Wi-Fi with HP Smart

  1. Download HP Smart App

    • Available for Windows, macOS, Android, and iOS

  2. Turn on the printer and ensure it is in setup-ready mode

  3. Open the HP Smart App and click Add Printer or Set Up a New Printer

  4. Choose our printer from the list of detected devices

  5. Select Wi-Fi Setup and enter the wireless password when prompted

  6. Wait for confirmation that the printer is connected successfully

Best Practices for HP Smart Setup

  • Keep Bluetooth enabled on mobile devices (some models use it for discovery)

  • Avoid VPN connections during setup

  • Use the exact Wi-Fi password (case-sensitive)

Once connected, we can immediately print wirelessly and scan documents directly from the HP Smart interface.

Method 2: Connect HP Printer to Wi-Fi Using WPS (Push Button Setup)

If our router supports WPS (Wi-Fi Protected Setup), this method is fast and does not require typing the Wi-Fi password.

When to Use WPS

We should use WPS if:

  • Our router has a WPS button

  • Our HP printer supports WPS wireless setup

  • We want the fastest wireless pairing method

Step-by-Step: HP Printer WPS Connection

  1. Turn on the printer

  2. Press and hold the printer’s Wireless button for 3–5 seconds

    • The wireless light should start blinking

  3. Within 2 minutes, press the WPS button on the router

  4. Wait for the printer to connect

    • Wireless light becomes solid when successful

If WPS Fails

  • Move the printer closer to the router

  • Restart the router and printer, then try again

  • Ensure WPS is enabled in router settings

WPS is excellent for quick setups, but it may not work on enterprise networks or routers where WPS is disabled for security reasons.

Method 3: Set Up HP Printer Wi-Fi Using Wireless Setup Wizard (Display Models)

If our HP printer has a touchscreen or LCD display, the Wireless Setup Wizard is one of the most direct methods.

Step-by-Step: Wireless Setup Wizard

  1. On the printer control panel, open Setup or Settings

  2. Navigate to:

    • Network Setup

    • Wireless Settings

    • Wireless Setup Wizard

  3. Select our Wi-Fi network name (SSID)

  4. Enter the Wi-Fi password carefully

  5. Confirm and wait for connection success

Common Mistakes to Avoid

  • Selecting the guest network instead of the main SSID

  • Entering the wrong password due to case sensitivity

  • Attempting setup on a 5 GHz-only network

Once connected, the printer will store the network settings and reconnect automatically whenever powered on.

Method 4: Connect HP Printer to Wi-Fi Without a Screen (Wi-Fi Reset + HP Smart)

Many HP DeskJet and ENVY models do not have a screen, but they still connect easily after resetting wireless settings.

Step-by-Step: Reset Wireless Settings

We can reset Wi-Fi settings using one of these common combinations:

  • Press and hold Wireless + Cancel for 5 seconds

  • Press and hold Wireless + Power (model dependent)

  • Press and hold the Wireless button until the light blinks

When the wireless light is blinking, the printer is ready for setup mode.

Complete Setup Using HP Smart

  1. Open HP Smart App

  2. Add the printer

  3. Follow the prompts to connect it to the Wi-Fi network

This is the most dependable approach for screenless HP printers.

How to Connect HP Printer to a New Wi-Fi Network (Router Change)?

If we changed our router or Wi-Fi password, the printer will not reconnect automatically until we update the network settings.

Steps to Reconnect HP Printer After Wi-Fi Change

  1. Reset the printer’s wireless settings

  2. Put the printer into setup mode (blinking wireless light)

  3. Use one of the setup methods:

    • HP Smart App

    • Wireless Setup Wizard

    • WPS

This is the correct method when our printer shows “offline” even though it worked previously.

How to Find Your HP Printer IP Address on Wi-Fi?

Knowing the printer IP address helps with advanced troubleshooting and manual installation.

Ways to Locate IP Address

  • On display printers:
    Settings → Network → Wireless Details

  • Print a Network Configuration Page:

    • Press Information (i) button (some models)

    • Or press Wireless + Information together (varies by model)

  • Check router connected devices list:

    • Printer appears as HP, DeskJet, ENVY, OfficeJet, or LaserJet

Once we have the IP address, we can open it in a browser to access the printer’s embedded web settings.

How to Add HP Printer to Windows After Wi-Fi Setup?

After the printer is connected to Wi-Fi, we should ensure Windows detects it correctly.

Steps for Windows 11 / Windows 10

  1. Open Settings

  2. Go to Bluetooth & devices → Printers & scanners

  3. Click Add device

  4. Select the printer from the list

  5. Install the driver automatically when prompted

If the printer does not appear, we can choose Add manually and enter the IP address.

How to Add HP Printer to Mac After Wi-Fi Setup?

macOS supports wireless printers through AirPrint and HP drivers.

Steps for macOS

  1. Open System Settings

  2. Select Printers & Scanners

  3. Click Add Printer

  4. Choose the HP printer from the list

  5. Confirm the driver selection:

    • AirPrint (recommended)

    • HP driver (if installed)

After this, printing becomes available in all applications.

How to Print from iPhone or Android After HP Wi-Fi Setup?

Once connected, mobile printing becomes instant.

Print from iPhone (AirPrint)

  1. Open the document or photo

  2. Tap Share → Print

  3. Select the HP printer

  4. Choose copies and settings

  5. Tap Print

Print from Android

We can use:

  • HP Smart App

  • Default Print Service (Android settings)

Mobile printing works best when both phone and printer are on the same Wi-Fi network.

HP Printer Wi-Fi Troubleshooting: Fix Connection Issues Fast?

If our printer is not connecting or keeps disconnecting, these are the fastest fixes that work most often.

Fix 1: Restart Everything

  • Power off printer

  • Restart router

  • Restart computer/phone

  • Turn printer back on

Fix 2: Confirm Wi-Fi Band (2.4 GHz vs 5 GHz)

Most HP printers connect only to 2.4 GHz. If our router uses dual-band Wi-Fi, we should:

  • Enable 2.4 GHz

  • Use a separate SSID for 2.4 GHz if needed

Fix 3: Move Printer Closer to Router

Weak signal causes:

  • Printer offline messages

  • Dropped print jobs

  • Slow printing

Fix 4: Reinstall HP Smart App

If setup keeps failing:

  • Remove HP Smart App

  • Restart device

  • Install the latest version

  • Add printer again

Fix 5: Update Printer Firmware

Firmware updates can fix:

  • Wi-Fi authentication issues

  • Network stability bugs

  • Compatibility problems with newer routers

Firmware updates are available inside HP Smart App or through the printer’s settings.

Fix 6: Disable VPN and Firewall Temporarily

Some security settings block printer discovery during setup. We can:

  • Disable VPN during setup

  • Allow HP Smart through firewall

  • Re-enable security after connection succeeds

Common HP Printer Wi-Fi Error Messages and What They Mean

Here are the most common messages we may see:

  • Printer Offline: Printer is not reachable on the network

  • No Network Found: Wi-Fi signal is weak or SSID is hidden

  • Incorrect Password: Password mismatch or special character issue

  • Connection Failed: Router blocked connection or setup mode expired

For the fastest resolution, we should reset Wi-Fi settings and reconnect using HP Smart App.

Best Tips to Keep Your HP Printer Connected to Wi-Fi Long-Term

To avoid repeated disconnections, we should apply these proven stability tips:

  • Use 2.4 GHz Wi-Fi for maximum compatibility

  • Keep printer within strong signal range

  • Avoid plugging printer into power strips that turn off automatically

  • Assign a static IP address in router settings (optional but helpful)

  • Keep firmware updated

  • Avoid frequent SSID/password changes

Final Checklist: HP Printer Wi-Fi Setup Done Right

Before we finish, we should confirm:

  • Wireless light is solid (not blinking)

  • Printer appears inside HP Smart App

  • Printer shows as available on Windows/Mac

  • Test print works from computer and mobile device

Once these are complete, our HP printer is fully configured for wireless printing.

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